The De Anza Academic Senate
Approved Notes for the meeting of

March 16th, 2009

Senators and Officers present: Argyriou, Botsford, Coleman, Cordero, Dolen, Glapion, Goodwin, Guevara, Karst, Lathers, Lee-Klawender, Liu, Maynard, Miller, Roberts, Setziol, Sherby, Swanner, Walton, and White,

Senators and Officers absent: Beckum, Brennan, Cichanski, Hanna, Hughes, Kang, LaManque, Logvinenko, Mitchell, and Winters,

DASB: Classified Senate:

Administrative Liaison: Guests: Karl Schaffer

SLO coordinators: Jim Haynes

Curriculum Co Chair:

[NOTE: Item numbers are reflective of agenda numbers in the order they are actually taken up at the meeting.]

The meeting was called to order at 2:37, a quorum being present.

I. Approval of Agenda and Notes: The agenda was approved as distributed with Argyriou noting that item III would be taken up prior to item II.

The notes of March 2nd were approved as distributed with minor editing.

III. Class Cancellations and Enrollment: Christina Espinosa-Pieb talked about planned procedures and the reasons for them. Classes neither meeting the standard minimum enrollment nor protected from cancellation by the college's policy on commitment to students and the program requirements will be reviewed March 26th. At this point they may be either cancelled or "put on watch". Reasonable criteria rigorously applied will guide the decision as to whether to cancel, put on watch, or allow to proceed.

Espinosa-Pieb admitted that it was tricky to cancel classes and attempt to reach the enrollment cap of the college at the same time.

After she said that FTEF taken from canceled classes would be shifted to areas of the highest demand like mathematics, she was asked whether or not that would result in a permanent shift in the FTEF to the high demand areas. Her response was that it was something we needed to talk about. She will see to it that "Pay to Stay" will be put on hold. She also agreed that the appropriate percentage of international students populating ESL classes for which there are waiting lists should be discussed.

II. Needs and Confirmations: Michelle Fritz was confirmed for service on the Academic Integrity Committee. Jackie Reza, Truly Hunter, and John Butcher were confirmed for service on the EOPS Counselor Search and Selection Committee.  Lee-Klawender was confirmed for service on the Acting Dean of Business/Computer Systems Division Search and Selection Committee:

IV. AP 6124: A draft policy and accompanying Administrative Procedures on Course Repetition were examined. The group focused on the question of successful versus unsuccessful course completion and the different provisions for each but came to no conclusions.

V. BP 6125: This draft policy on Grading, a primary reliance area, appeared to the group to be entirely a statement pledging to abide by state regulations, something which might be appropriate for the topic. On the topic of grade changes, the current policy of allowing students seven years to request a grade change was scrutinized and found questionable for both practical and philosophical reasons.

VI. Withdrawal Procedures: This item opens up the long time conversation about how deep into a quarter a student should be allowed to drop a class.

VII. BP 3115 Reserves: The sense of the Senate was to direct Argyriou to oppose any addition to the District Reserve percentage whether that addition was called a stability fund or some other financial term or mechanism.

VIII. BP 4185 Publication of Instructional Materials: The group examined several different proposals. Although there was no real distaste for any of the versions, it appeared that most people in the room were convinced by the notion that the simplest, most broadly written was preferable.

IX. Institutional Core Competencies: The draft previously distributed was adopted unanimously.

XI. Budget Questions: Argyriou thanked the members for excellent questions, said the officers would organize the questions for further examination. She also mentioned a new website where some questions might be answered

X. Program Review Criteria: Lee-Klawender presented criteria being used by the IPBT in reviewing Program Reviews. Some were distressed by the possibility that people turning in their reviews late would benefit at the expense of those who met division deadlines.

It was MSCU (Karst/Cordero) to extend the meeting five minutes.

XII. Good of the Order and announcements: Argyriou said that the recently held SLO workshop was both well attended and highly successful.

The meeting was adjourned at 4:37.

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